Table and Chair Rental vs Buying: Which Is Cheaper in 2025?
- Abby Kuntum
- Apr 10
- 4 min read
Updated: Apr 11
Index:
Introduction
So, you’re planning an event in Malaysia — maybe a wedding, birthday party, biker gathering, or corporate function — and now you’re faced with a common dilemma: Should you rent or buy tables and chairs?
You're not alone. With the rising cost of events in 2025 and so many vendors popping up online, Malaysians are more conscious than ever about where they spend their ringgit. Let’s break down the real cost of table and chair rental versus buying, and help you make the most budget-friendly decision.
Understanding Table and Chair Rental
Table and chair rental means you pay to temporarily use furniture for an event. After the event, the rental company comes to collect everything — easy and fuss-free.
Why Malaysians rent:
One-time events like weddings or kenduris
Lack of storage space at home
Short-term convenience
Includes delivery, setup, and pick-up
Typical occasions include:
Weddings and engagements
Corporate functions
Open houses and festivals
Motorcycle meetups or club anniversaries
The Cost of Renting Tables and Chairs in Malaysia (2025 Rates)
Prices can vary, but here’s a general idea:
Plastic chairs: RM1.00 – RM2.50 each
Banquet chairs with covers: RM3.50 – RM6.00 each
Round tables (4–6 pax): RM10 – RM20 each
Long rectangle tables: RM8 – RM15 each
Factors that affect price:
Event location (urban vs rural)
Number of items rented
Duration of rental (1 day vs multiple days)
Delivery and pickup costs
Key takeaway: Renting is affordable for short-term use, especially when you don’t want to deal with logistics.
The Cost of Buying Tables and Chairs in Malaysia
Let’s talk ownership. If you're thinking of buying, here’s what it’ll cost:
Plastic chairs: RM15 – RM30 each
Banquet chairs: RM60 – RM150 each
Plastic tables: RM80 – RM150 each
Folding wooden/steel tables: RM180 – RM300+
Ongoing costs include:
Storage (space in your home or venue)
Transport for future events
Maintenance and cleaning
Key takeaway: Buying makes sense if you'll reuse them often and have the space to store them.
Price Comparison: Table and Chair Rental vs Buying
Here’s a side-by-side cost comparison based on a small event for 50 guests:
Item | Rental Cost (1 day) | Buying Cost (one-time) |
50 Plastic Chairs | RM75 | RM1,000+ |
6 Long Tables | RM90 | RM600+ |
Total | RM165 | RM1,600+ |
Break-even point: You’d have to reuse your purchased furniture at least 10 times before it becomes cheaper than renting.
When Does It Make Sense to Rent?
You only need the items for a single event
You don’t have storage space at home or your shop
You want to avoid setup and cleanup stress
You want access to different styles or themes
When Is Buying a Better Investment?
You run a business (event planner, café, homestay)
You regularly host gatherings or community events
You want better quality or personalized items
You can manage logistics like storage and transport
Pros and Cons of Table and Chair Rental
Pros:
Lower upfront cost
No storage or maintenance required
Hassle-free delivery and collection
Cons:
Limited selection during peak seasons
Quality may vary between vendors
Rental delays can happen
Pros and Cons of Buying Tables and Chairs
Pros:
Full control over style and quantity
Reusable for future events
Potential long-term savings
Cons:
High upfront cost
Requires space for storage
You handle setup and transport
Did You Know?
The event rental industry in Malaysia grew over 30% between 2020 and 2024.
Motorcycle clubs often rent tables and chairs for open-road anniversary rides or reunions.
Many rental vendors also offer combo packages including canopies, décor, and sound systems — perfect for budget planners!
Tips to Save Money on Table and Chair Rental
Book early for popular dates (Ramadan, wedding season, school holidays)
Compare multiple vendors on Shopee, Lazada, and Facebook Marketplace
Ask for packages that include setup and décor
Pick up yourself if you have a van — some companies offer self-collect discounts
Tips if You Decide to Buy
Buy from wholesale furniture suppliers — prices are much lower than retail
Look for stackable or foldable models to save space
Check used options in good condition on platforms like Mudah.my or Facebook
Where to Find Table and Chair Rental in Malaysia
Local vendors listed on Shopee, Lazada, and Google
Event service providers in KL, Johor Bahru, Penang
Facebook groups for wedding and event planning
Before you book, ask:
Do they include delivery and pickup?
What’s the cancellation policy?
Is setup included?
Where to Buy Tables and Chairs in Malaysia
Physical outlets like Mr. D.I.Y., IKEA
Wholesale options in Selayang, Klang, and Cheras
Online: Shopee, Lazada, or direct from manufacturers
Conclusion: Which Is Cheaper in 2025?
If you’re hosting a one-time event, table and chair rental is clearly the more affordable and convenient option. But if you run events regularly, have the storage space, and prefer full control — buying might save you more in the long run.
Final advice:
Consider how often you'll use the items, your storage capabilities, and how hands-on you want to be. Either way, plan ahead and compare vendors to get the best deal.
FAQs
What is the average cost to rent tables and chairs in Malaysia?
Around RM1–RM2.50 per chair and RM10–RM20 per table, depending on type and quantity.
Is it better to rent or buy for a wedding?
Renting is more cost-effective unless you plan multiple events or reuse the furniture.
Do rental companies deliver and pick up?
Yes, most do. Some include it in the price, others charge separately.
How many chairs per table should I plan for?
For round tables: 6–8 chairs. For long tables: 8–10 chairs depending on length.
Are there hidden costs in table and chair rental?
Sometimes! Ask about delivery fees, setup charges, and deposit requirements.
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