Renting vs Buying Tables & Chairs for Events in Malaysia: From RM2/chair — Which Option Saves You More in 2026?
- Writer Utopia
- Oct 15
- 3 min read
Table of Contents
Introduction
Planning an event in 2026? Find out whether renting or buying tables and chairs actually saves you more in Malaysia.
With rental prices starting from just RM2/chair, many event organisers in Malaysia are debating whether it’s better to rent or buy event furniture. Whether you're hosting a wedding, corporate function, or community event — this guide will help you make the right financial decision.
1. Event Furniture Rental in Malaysia: How It Works
Pay Only for What You Need — And Return It After
Event furniture rental is simple:
Choose your quantity of chairs, tables, tents, etc.
Pay a rental fee (usually 1–3 days usage)
Items are delivered, set up, and picked up after the event
Popular choices:
Plastic chairs: RM2–RM3 each
Banquet chairs with cover: RM4–RM6 each
Rectangular tables (6ft): RM8–RM12
Round banquet tables: RM15–RM25
2. Price Comparison: Renting vs Buying Tables & Chairs
Cost Breakdown for a Medium-Sized Event (100 pax)
Item | Rent (1 Event) | Buy (New) |
Plastic Chairs (100) | RM200–RM300 | RM800–RM1,000 |
Banquet Tables (10) | RM100–RM250 | RM1,000–RM1,500 |
Chair Covers (optional) | RM200 | RM500–RM700 |
Total Estimation | RM500–RM750 | RM2,300–RM3,200 |
Buying costs 3–5x more upfront, not including storage or transport.
3. Pros & Cons of Renting
Renting: Flexible, Fast & Hassle-Free
✅ Pros:
Lower upfront cost
No storage needed after event
Setup & teardown included
Great for one-time or occasional events
❌ Cons:
May not always get brand-new items
Limited customisation options
Prices may surge during peak seasons (weddings, school holidays)
4. Pros & Cons of Buying
Buying: Ideal for Frequent Use or Long-Term Events
✅ Pros:
Long-term cost savings for frequent events
Full control over quality and design
Reuse anytime
❌ Cons:
High initial investment
Requires storage space
Maintenance and cleaning costs
Transport logistics are your responsibility
5. When to Rent vs When to Buy
Use Case Scenarios in 2026
Choose to rent if:
You’re hosting a one-off event (wedding, launch, party)
You lack storage space
You want convenience and fast setup
Choose to buy if:
You organise events regularly (e.g., event companies, hotels, schools)
You have warehouse/storage facilities
You want to customise branding or long-term use
Did You Know?
Bulk rental discounts are common in Malaysia.
Many local vendors offer bulk deals for events above 200 pax or multi-day use. You can also negotiate lower rates during off-peak seasons. Some vendors even provide free delivery within Klang Valley.
Conclusion
Renting tables and chairs for your 2026 event in Malaysia is clearly more cost-effective for one-time or small events. Buying may be better suited for businesses or organisations running frequent functions. Always compare costs, consider storage, and match your needs to the best option.
FAQ
1. How much does it cost to rent 100 chairs in Malaysia?
Expect to pay between RM200 to RM300, depending on chair type and vendor.
2. Is buying event furniture a good investment?
Only if you plan to use it frequently or resell after use.
3. Can I mix rented and owned furniture for an event?
Yes, many organisers do this to balance budget and style.
4. Are there penalties for late returns in rentals?
Most vendors charge a daily late return fee — always check T&Cs.
5. Where can I store tables and chairs after buying?
If you don’t have space, consider renting a small storage unit.
Planning a wedding, corporate dinner, or outdoor party in 2026? 🎉 Don’t overspend on tables and chairs — get transparent pricing, delivery included, and zero headache.
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